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Privacy policy

1. General principles of personal data processing

1) The data controller is EVOTEC sp. z o.o., Tokarska 9b street, 20-210 Lublin, Poland.
2) EVOTEC sp. z o.o., Tokarska 9b street, 20-210 Lublin, Poland processes personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), hereinafter referred to as the “GDPR”.
3) EVOTEC sp. z o.o., Tokarska 9b street, 20-210 Lublin, Poland specifically adheres to the following principles of personal data processing:
a) collects data for specific, clear, and legally justified purposes, and does not process it further in a manner that is inconsistent with those purposes;
b) restricts the data collected to the minimum required to fulfil the purpose for which it is collected;
c) does not store data in a form that allows the identification of the data subject longer than necessary for the purpose for which it was collected, in accordance with legal requirements, or beyond the period after which claims related to data processing can no longer be made;
d) stores data in a form that allows the identification of the data subject for as long as necessary to fulfil the purpose for which it was collected, and thereafter for the period during which claims related to that purpose can no longer be made, as well as for the duration required by law; the data controller may also store personal data for a longer period only in justified cases, where permitted by law;
e) implements organisational and technical measures to protect the personal data being processed;
f) processes personal data in a manner that ensures its appropriate security.
4) If personal data is collected based on consent, the data subject may withdraw it at any time, without affecting the lawfulness of processing prior to the withdrawal of consent. Consent is also considered to be given through the voluntary and informed provision of data by the data subject.
5) Data subjects have the right to access, correct, erase, and restrict the processing of their personal data.
6) Data subjects have the right to object when the legal basis for processing is the legitimate interest of the data controller.
7) The above rights can be exercised by submitting a request to the data controller’s registered office. The scope of each right and the circumstances under which it can be exercised are determined by law.
8) Personal data may be transferred outside the European Economic Area (to third countries) based on a decision by the European Commission that recognises the third country as providing an adequate level of protection, or in accordance with appropriate legal safeguards approved by the European Commission, such as standard contractual clauses for the protection of personal data.
9) Data subjects have the right to lodge a complaint with the supervisory authority if they believe that the processing of their personal data violates the law.

2. Detailed principles of personal data processing

2.1 Personal data of contractors (clients, recipients, suppliers, contractors, subcontractors) of EVOTEC Sp. z o. o. and their representatives.

1) Personal data of contractors and their representatives are obtained directly from the data subject, but may also be disclosed to the data controller by their employer or the entity they represent.
2) Personal data may also be obtained from other sources as permitted by law, such as:
a) from company websites;
b) from banks (bank account numbers from which payments were made to EVOTEC sp. z o.o.);
c) from public sources, including registers such as the National Court Register (KRS) and the Central Register of Business Activity (CEIDG).
d) from restricted-access sources, such as BIK (Credit Information Bureau), BIG (Economic Information Bureau).
3) Personal data collected by the data controller may be used for the following purposes:
a) actions prior to the conclusion of a contract;
b) performance of concluded contracts;
c) fulfilment of legal obligations of the data controller, including those related to tax duties, social security, and health insurance;
d) legitimate interest of the data controller, including:
i) maintaining communication regarding ongoing matters related to the administrator’s operations;
ii) responding to inquiries or issues directed to the administrator;
iii) fostering and maintaining relationships with the administrator’s partners by sending updates on the administrator’s activities, offers, or other information on potential cooperation;
iv) identifying new clients;
v) seeking out new suppliers, contractors, and subcontractors;
vi) promoting goods, services, and products;
vii) safeguarding the reputation of EVOTEC Sp. z o. o.  products by ensuring their correct usage;
viii) addressing complaints and claims;
ix) identifying and preventing misuse;
x) ensuring the safety of individuals, property, and information, including through various monitoring systems;
xi) establishing, pursuing, and defending legal claims;
xii) generating reports, analyses, and statistics for internal use;
xiii) within the administrator’s corporate group, for reporting and financial purposes.
4) Providing personal data is, in most cases, voluntary, but necessary to achieve the purpose for which it is collected. In some cases, the obligation to provide personal data may arise from legal regulations.
5) Personal data may also be processed based on the consent of the individual concerned, for the purpose specified in the consent.
6) Personal data will be stored for the period necessary to achieve the purpose for which it was collected, and thereafter for the period in which claims arising from that purpose are subject to limitation, as well as for the duration required by law for data retention.
7) Personal data may be disclosed to the following parties:
a) entities managing IT systems or providing IT tools;
b) entities involved in postal, courier, or transport services;
c) subcontractors or other cooperating entities, where necessary for the execution of the data processing purpose, including for the fulfilment of contracts;
d) entities engaged in payment services (banks, payment institutions);
e) entities responsible for the physical security of the administrator’s premises;
f) entities offering advisory, audit, legal, tax, or payroll services;
g) entities involved in debt recovery or purchasing receivables;
h) other individuals, entities, and authorities, where data disclosure is required for legal reasons or to fulfil the purpose of processing.

2.2 Personal data of individuals contacting EVOTEC sp. z o.o.

1) Personal data provided during phone contact, via a contact form, or by sending an email will be processed to provide a response to the enquiry or address the matter for which the individual concerned has made contact.
2) The legal basis for processing personal data is consent.
3) If it arises from the specifics of the matter concerned, the legal basis for processing personal data may change, including to:
a) in the case of an enquiry regarding an offer or establishing cooperation: taking actions prior to entering into a contract;
b) in the case of a question related to an order being fulfilled: performance of the contract;
c) in the case of submitting a complaint: performance of the contract, legal obligation of the administrator, or the legitimate interests of the administrator – maintaining the high reputation of EVOTEC sp. z o.o. products.
4) The basis for processing data may also be the legitimate interests of the administrator – determining, pursuing, and defending claims.
5) Providing data is voluntary, but essential for processing the enquiry.
6) The data will be stored for the duration of the correspondence and resolution of the matter concerned, and thereafter for no longer than the period after which claims arising from the subject of the enquiry expire, as well as for the period required by law for data retention.
7) The collected personal data may be disclosed to the following parties::
a) entities managing IT systems or providing IT tools;
b) entities involved in postal, courier, or transport services;
c) entities offering advisory, audit, or legal services;
d) other individuals, entities, and authorities, where necessary for resolving the matter concerned.

2.3 Personal data of newsletter subscribers

1) The legal basis for processing personal data is the legitimate interests of the administrator, i.e., direct marketing of its own products in connection with the consent to receive marketing content.
2) You can unsubscribe from receiving the newsletter at any time by clicking the link provided in the newsletter.
3) Providing data (email address) on the form is voluntary, but necessary to receive the newsletter.
4) The data will be stored for the duration of the newsletter subscription and thereafter for no longer than the period after which claims arising from the subscription expire.
5) Personal data may be disclosed to:
a) entities managing IT systems or providing IT tools;
b) entities carrying out marketing services on behalf of the administrator;
c) entities offering advisory, audit, or legal services.

2.4 Personal data of job applicants

1) The personal data of job applicants will be used for the following purposes:
a) conducting the recruitment roces;
b) entering into a contract.
2) The legal basis for processing personal data may be:
a) legal provisions (Labour Code (Kodeks pracy), Act on Temporary Employment (Ustawa o zatrudnianiu pracowników tymczasowych), Act on Graduate Internships (Ustawa o praktykach absolwenckich)) – for data arising from the mentioned legal regulations;
b) consent – for optional data;
c) taking steps to conclude a contract;
d) legitimate interest of the administrator, namely, determining, pursuing, and defending claims.
3) Providing data in the questionnaires and forms completed when submitting a job application is voluntary, but necessary for purposes related to establishing employment. Providing additional data is optional and has no impact on the conclusion or execution of the employment contract, internship agreement,  rany other form of employment.
4) The data will be stored for the duration of the recruitment process or, if consent is given for data processing for future recruitment purposes, for 3 years, and thereafter for the period after which claims arising from the recruitment process expire.
5) Your personal data may be disclosed to the following recipients:
a) entities managing IT systems or providing IT tools;
b) entities offering recruitment services or operating recruitment portals;
c) temporary employment agencies;
d) entities providing advisory, consulting, or legal services;
e) entities engaged in postal or courier services.

3. Polityka cookies

The Administrator’s website uses cookies. Cookies are small files saved by the server on a computer, tablet or smartphone and in the User’s web browser. A cookie usually contains the name of the domain it is from, “lifetime” of the cookie (how ookie  exists) and a randomly generated unique ooki for identification of the browser used to connect with the website. They are small text files (.txt) sent by the WWW server and saved on the User’s side (usually on the hard drive). The cookie parameters allow the information they contain to deciphered only by the server that created ooki. Cookies are not used for collecting or storing any personal data, address data ookie confidential information from the User’s device. Cookies are usually used to adjust the website content to the User’s preferences and optimize the use of the website. Specifically, they can recognize the used device and correctly display the website adjusted to their individual needs. Additionally, they are used to generate statistics that help the website owner understand how the Users browse it, which allows ooki to improve its structure and content. 
The Administrator’s website utilizes Cookies for different purposes: 


The Administrator’s website utilizes Cookies for different purposes: 
• Statistics files – for gathering statistical data about how the website is used; this data can be transferred to analytic tools such as Google Analytics. 
• Functional files – for remembering the User’s settings and preferences.
• Advertising files – can be used by the Administrator or subjects working with the Administrator to display advertisements that are adjusted to the User’s interests (e.g. re-marketing campaign of Google, Facebook or other advertising network). These cookie salso help measure how effective advertising campaigns are. 
• Social media files – for integration of social media services (e.g. Facebook, Google+) with the website.

1) Cookie settings
In most cases, the program used for browsing websites (web browser) allows cookies to be stored in the User’s device by default. The Users can change the cookie settings at any time in order to block automatic cookie saving by the browser or show a notification each time a cookie file is saved in the User’s device. Detailed information about the possibilities and methods of file cookies settings editing can be found in the settings section of the program (web browser). However, limiting the cookies use can limit some functions of the Administrator’s website. You can find more information about cookies in the “Help” section of your web browser.
2) Cookies storage time
Two types of cookies can be used – session cookies or permanent cookies. The first type only stays on the User’s website when they are using the website. The permanent cookies stay on the User’s device for as long as their lifetime is set for, or until they are removed. 
3) Third party cookies
By using the Administrator’s website, the User can receive cookies from third parties cooperating with the Administrator, as well as from companies leading advertising campaigns. More info on these cookies can be found on the websites of those particular third parties.
4) External links
The website contains links to other websites. The privacy policy of those websites is regulated by separate rules. The Administrator is not responsible for the content of those websites and is not responsible for the privacy policy of the owners of those sites.
5) Conditions of using the website
By using the Administrator’s website you agree to be subject to the conditions of this privacy policy. If you do not agree with the privacy policy, do not use the website any further. The website users can use the materials published there only for fair use, regulated by the Polish law about copyright and related laws (Dz. U. z 2006 r., Nr 90, poz. 631 z późn. zm.). Using the website requires access to generally accessible Internet web, which by nature does not guarantee reliability or confidentiality in the communication between the User and Administrator, including the communicated content and confidentiality of the User’s data. It is recommended to have operational and updated anti-virus software while browsing the website. The Administrator shall make every effort to make the website accessible fully and continuously every time, however they do not guarantee nor are responsible for the accessibility. The Administrator shall make every effort for the content of the website to be accurate, valid and continuously available, however they are not responsible for any results of the content’s invalidity, inaccuracy, imprecision or deviation from reality, or their inaccessibility at any point, including the results of relying on that content. This rule also applies to a malfunction or unavailability of services o the website, malware infection, correct work of the operators ensuring continuous connection with the website or incorrect use of the website.